Roles and Responsibilities of a Local Boards of Health Member
A. Local/County Boards of Health
B. Local Public Health Agency (LPHA)
As a member of the Local Board of Health, this section of your orientation will acquaint you with your role, responsibilities, and authority.
A. Local/County Boards of Health
The documents and information listed are samples; your local board of health may have different or additional material.
1. Functions of the Board and Membership List
As a volunteer member of your county's Board of Health, you will be devoting your efforts to prevent, promote, and protect the health of your friends and neighbors. You will be introduced to the functions of your Board by the Public Health Director/Administrator in your county or community. The Public Health Director/Administrator in your county or community will provide you with a list of your fellow members of the Board of Health. Every Board of Health has 5 members (including one physician) that are appointed by the County Board of Supervisors.
Some county Boards of Health have developed a mission and vision statement for the work of the Board. Your Public Health Director/Administrator will provide you with this if these statements are present in your county or community.
Local Board of Health members are held in high regard in the community, as they are elected to protect the health of the public. To maintain this standing in the community, local board of health members must have knowledge of ethics. One of the major ethical issues facing local board of health members is conflict of interest between the board member and a citizen, organization, or company petitioning the board. This section describes the legal definition of conflict of interest, including the procedure for dealing with potential conflicts of interest, and what board members must do to avoid these conflicts.
Conflict of Interest Disclosure Statement
4. Roles and Responsibilities
A. Guidebook for Local Boards of Health
This document provides a basic outline of the relationship between local boards of health, the Iowa Department of Public Health, and the communities with whom the local Boards of Health work. This resource outlines basic responsibilities of local boards of health, and can be used as a reference for new members of local board of health, as well as seasoned board members that want to maintain current knowledge of the relationships that local boards of health must maintain.
B. Ten Rules of Thumb for Local Boards of Health
This document highlights some of the legal aspects of Boards of Health and their relationships with the public, Board of Supervisors, and state-level public health. Topics include answers about the jurisdiction of local boards of health, the level of independence the local board of health has from its board of supervisors, as well as some recent decisions that Iowa courts have made that relate to boards of health. It can be used as a quick reference for any board members or people interested in matters of their local board of health.
C. Simplified Parliamentary Procedure
Orderly meetings are critical when running a governmental organization. Parliamentary procedure is a standard set of rules used when conducting formal business meetings, such as the meetings conducted by local Boards of Health. It is important to have a solid understanding of these rules as a member of a local board of health. The Iowa State University Extension has compiled a brief overview of parliamentary procedure in an effort to increase understanding of the many rules involved, including order to business, the process of voting, and submitting and amending motions before the committee.
D. Robert's Parliamentary Made Simple
This official website of Robert's Rules of Order provides information that you need to know about Robert's Rules, including: a simple introduction to parliamentary procedure, the authors who have created the leading manual of parliamentary procedure, and how you can use Robert's Rules of Order Newly Revised to help your organization run more smoothly.
5. Legal Responsibilities
A. Local Board of Health (LBOH) Law: Code of Iowa, Chapters 137
This statute defines the local board of health and all of the components contained in the board of health unit, as well as the powers that local boards of health possess, policies to changing the local health district, funding issues, penalties for non-compliance with the statute, and references to the public health standards created by the Iowa Department of Public Health.
B. LBOH Rules: Iowa Administrative Code, , Chapters 77
This section from Iowa Administrative Code outlines the requirements that local boards of health must follow to comply with state law. Chapter 77 discusses the roles and responsibilities of local boards of health and outlines the requirements and application process for District Boards of Health.
C. Open Meetings: Code of Iowa, Chapter 21
This statute requires the governmental bodies hold open meetings, so that the public can keep the government accountable, as well as allowing the public to educate themselves on policies that governmental bodies create. Local boards of health fall under this "Open Meetings" statute, as defined in the text. This chapter of Iowa Code also defines when it is appropriate for governmental bodies, such as local boards of health, to go into closed session.
D. Open Records: Code of Iowa, Chapter 22
This statute defines the rights of citizens to examine public records, otherwise known as the "Open Records Laws." Subsections of this chapter include definitions, access to information, what constitutes a fair information practice, as well as penalties that can be assessed for blocking access to records that are protected under this chapter of Iowa Code.
E. Local Board of Health (LBOH) Law: Code of Iowa, 455B.172
This statute explains the legalities of local boards of health, including over what local boards of health have jurisdiction in regards to water pollution and wastewater treatment, collection, and disposal.
6. Professional Advisory Personnel Responsibilities (if the Local Board of Health Serves in This Capacity)
484.16 Medicare Condition of Participation: A group of professional personnel, which includes at least one physician and one registered nurse (preferably a public health nurse), and with appropriate representation from other professional disciplines, establishes and annually reviews the agency's policies governing scope of services offered, admission and discharge policies, medical supervision and plans of care, emergency care, clinical records, personnel qualifications, and program evaluation. At least one member of the group is neither an owner not an employee of the agency.
7. Contracts and Financial Management
A. Local Boards of Health Financial Management
This document discusses the financial aspects of running a local public health agency, including developing and setting a budget, managing finances throughout the fiscal year, setting fees for services provided by the agency, keeping accurate financial records, and the responsibilities administrators have in keeping to the agency's budget and maintaining transparency in the flow of money to and from the local public health agency. Statutes from Iowa Code are included for quick reference throughout this document, highlighting the financial relationship between local public health and public health at the state level. In addition, questions to ask when developing a budget are included, in order to streamline the process.
B. Code of Iowa Chapter 28E: Joint Exercise of Governmental Powers
This statute outlines the abilities of local governments to work collaboratively to solve common problems. This chapter of Iowa Code is used in cases of joint use of emergency services and public safety resources, and lists financial and legal considerations in sharing resources.
8. Calendar of Meeting Dates and Other Events for Orientation
Your local public health department director will provide you with a calendar of times and meeting dates for Board of Health meetings, as well as any other events for orientation.
9. Human Resources
The Successful Interviewing Guide is designed to help companies and organizations when hiring new employees. The guide is designed to make the interviewing and hiring process go more smoothly, and to help employers avoid problems such as claims of discrimination and not hiring someone who fits the actual job description. Contained in the Successful Interviewing Guide are tips on how to write a job description, how to advertise the position, finding qualified applicants, answering pre-employment questions, setting reasonable salaries, and what a job application should look like depending on the position.
This sample interview form is designed to be a template for local boards of health and boards of supervisors to use and modify for interviewing candidates for open board of health positions. This form can be used as-is but can be modified to fit the needs of localities with special populations or issues that new board members need to address as leaders in public health.
C. Mentoring Documents - ASTHO and NACCHO
These documents are for new directors and administrators of state and local public health agencies, and list out the potential roadblocks and pitfalls that may occur during the first months of new leadership at the state or local public health agency.
B. Local Public Health Agency (LPHA)
Every local public health department has identified its own mission and vision. Your local public health director will provide you with this information.
2. Table of Organization
Your local public health director will provide you with a table organization for the local public health department.
Sample Table of Organization (Black Hawk County)
3. Annual Report
Every year, each local public health department completes an annual report of the programs, goals, and evaluation of their services. Your public health director will provide you with a copy of this report.
Sample Annual Report (Scott County)
4. Health Department Programs
Your local public health director will share program policy information for all programs and services provided by the local health department. Policies and procedures should include specific enough information to provide adequate guidance for the provision of the service as well as the goals and objectives for the program.
5. Environmental Health
A. Environmental Health Websites
This document lists 20 websites frequently used by public health practitioners, with a strong emphasis on environmental health professionals. New local board of health members can browse through the included links to learn more about different topics facing public health today.
B. Environmental Health Documents
The documents and links listed on this page are Iowa-specific, and include responsibilities of local boards of health in regards to environmental health, organization and structure at the Iowa Department of Public Health's Environmental Health Bureau, programs available through the Iowa Department of Public Health, and other resources that may expand the knowledge of local board of health members.
Board of Health Responsibilities Specific to Environmental Health Programs:
Environmental Health Divison Table of Organization
Environmental Health - A Profile of Iowa's Systems
IDPH Bureau of Environmental Health Website
Identification and Abatement of Nuisances
C. Environmental Health Specialist Positions - Interview Questions
This document covers the basic areas relating to the Environmental Health Specialist Position. Each question covers one of the different areas in either the Core Functions or the Ten Essential Services, and a scoring guide is included at the end of the document.
6. County Budget Process: IAC Chapter 331.434
For those health departments in the county system, this gives guidance to the Board of Health and health department staff for the budget process.
Your local public health director will provide past and current budget information and the agency process for approval of the budget. If the Board of Health governs the public health department, the Board of Health has legal authority for fiduciary responsibilities as identified in Iowa Code 137.
7. Public Health Partners that Serve the County Residents and Linkages with Them
Your local public health director will provide you a listing of their partners.
8. Promoting Health in Your Community
In 1988, the Institute of Medicine issued a report entitled "The Future of Public Health." In this report, state and local public health agencies were charged with regularly and uniformly collecting, assembling, analyzing, and publishing statistics on the health of the community. The Iowa Department of Public Health uses the Community Health Needs Assessment and Health Improvement Plan, otherwise known as CHNA-HIP, to standardize and produce information on the health of Iowans, and carry out the assessment core function of public health. Reports were issued in 2000 and 2005, and 2011. The next CHNA & HIP are due February 2016. These reports display the major public health concerns of each county in Iowa, and can help local boards of health better allocate money and services for solving these public health problems.
CHNA & HIP Reports - Iowa Department of Public Health
Healthy Iowans sets the agenda for solving priority health issues facing Iowans so they can live longer, healthier, more productive lives and enjoy our rich quality of life. The plan is the outcome of a statewide needs assessment involving public and private partners as well as individuals that have identified Iowa's health issues and are committed to making changes. Since the 1990s, Healthy Iowans has included a set of measurable goals with objectives/action steps. The Iowa Department of Public Health coordinates ongoing technical assistance, tracking yearly progress, and making revisions. The current Healthy Iowans: Iowa's Health Improvement Plan 2012-2016 is built on health needs identified by Iowa's 99 counties, contributions from individuals, private and public organizations, and advisory groups, data analysis, and such national resources as Healthy People 2020.
Healthy Iowans - Iowa Department of Public Health